LS Admin Support

Remote admin

A second pair of hands for routine office tasks

Tell us what you enter, update or file each week and which tools hold it, and request a quote for remote admin support.

Send a request

The routine work that piles up

Most businesses already know which tasks they would hand off first. They are usually the ones that sit in a folder until Friday afternoon:

  • Typing order details, intake forms or survey answers into a spreadsheet or system
  • Pulling figures and names out of PDFs and email attachments
  • Cleaning up a contact or product list with duplicates and odd formatting
  • Turning rough notes into a formatted document, proposal or report
  • Sorting a shared drive so people can find things again
  • Booking meetings and keeping calendars in order
  • Researching a list of companies, contacts or options and logging what was found

An admin assistant takes these on as defined, repeatable tasks with written steps, so the work does not depend on anyone remembering how it was done last time.

From inbox to spreadsheet, step by step

A common data entry routine looks like this:

  1. New items arrive in a shared inbox label or upload folder you control.
  2. The assistant opens each one and pulls the agreed fields into your sheet or system.
  3. Values are written in the house format, and anything missing or unclear is flagged with a short note.
  4. The source file is renamed and moved to its archive folder so nothing gets entered twice.
  5. A sample of the batch is checked against the originals before it is marked done.
  6. Questions go to you in one summary instead of a stream of separate messages.

The exact steps change with your tools, but the shape stays the same: one place in, one place out, and a visible status for every item.

Your side of the handoff

Delegated admin works when both sides know their part. On your side, that usually means:

  1. Granting access to the specific folders, sheets and systems involved, with your business as the owner.
  2. Sharing examples and correcting the first draft of each written procedure.
  3. Naming one person who answers questions, and answering them within an agreed window.
  4. Telling the assistant when a rule, template or system changes.
  5. Spot checking early batches, then less often once the work is steady.

Expect a little more of your time in the first few weeks and much less after that. If the questions keep repeating, the procedure needs another line.

Questions about admin and data entry

How is accuracy checked on data entry work?

Checks are agreed as part of the scope. Typical ones include comparing a sample of each batch against the source, matching record counts or totals, validation rules in the sheet and a status column for items that need attention. Ask how mistakes are reported and corrected, and how the procedure is updated afterward.

Do I need written instructions before work starts?

Rough notes and a few finished examples are enough. The assistant usually turns them into a short written procedure for each task, which you look over and correct. That document keeps the work consistent and makes it easy for someone else to pick it up later.

What should I put in the quote request for admin work?

List the tasks, the tools involved, rough weekly volume and any deadlines such as month end. Describe a typical item in a sentence or two. The service partner follows up to confirm scope and quotes you directly, and nothing is agreed by sending the form.

Not sure which service fits? Describe the work in your own words and the partner will sort it.

Send a request

Other services

Email and chat help

You set tone, refund limits and escalation rules. The assistant replies within them and keeps notes on each thread.

CRM cleanup

Merge duplicates, fix formats and archive stale records, then keep new entries consistent with your field rules.

Billing admin

The paperwork side of getting paid: drafts, records and reminders, with approvals and payments kept in your hands.